VINCENNES UNIVERSITY BOARD OF TRUSTEES MINUTES OF ANNUAL MEETING REGULAR SESSION Monday, October 6, 2014 10:45 a.m. (EDT) Vincennes University Beckes Student Union 1101 N. Second Street Vincennes, Indiana 47591 Trustees Present: J.R. Gaylor, Board Chair (by audio) Darrel Bobe Tim Grove Dick Helton, President Reggie Henderson (by audio) Jim McCormick MJ Michael Susan Olesik (by audio) Greg Parsley George Ridgway Rick Schach Mike Sievers John Stachura Anne Emison Wishard (by audio) Others Present: Brent Stuckey, Attorney for the Board Chuck Johnson, Provost Phil Rath, Vice President for Financial Services/Government Relations Dave Tucker, Vice President for Workforce Development/ Community Services Pat Konkle, Record Clerk for the Board CALL TO ORDER Since Chair J.R. Gaylor was calling into the meeting, First Vice Chair John Stachura called the meeting to order at 10:45 a.m. (EDT) in the Fort Sackville Rooms of the Beckes Student Union on the Vincennes Campus in Vincennes, Indiana. ROLL CALL/ACCEPTANCE OF AGENDA Pat Konkle called the roll. A quorum was declared with 14 Trustees present. The agenda was approved by consensus of the Board. REPORT FROM NOMINATING COMMITTEE/ELECTION OF BOARD CHAIR Trustee Rick Schach, Chair of the Personnel/Nominating Committee, reported that the committee had met and is recommending that JR Gaylor be re-elected as the Board Chair for the 2014-15 year. MOTION #14-46 Trustee Jim McCormick made a motion to approve the election of JR Gaylor as the Board Chair for the VU Board of Trustees for 2014-15. Trustee Darrel Bobe seconded the motion, and the motion carried with Trustee Gaylor abstaining. APPROVAL OF MINUTES Minutes of the August 27, 2014, meetings had been distributed. Trustee Rick Schach made a motion to accept the minutes as distributed. Trustee Reggie Henderson seconded the motion, and the motion carried unanimously. CHAIRMAN’S REMARKS Board Chair J.R. Gaylor stated that he appreciates the cooperation of the Trustees and is honored to serve as the Board Chair. REPORTS FROM TRUSTEE SUBCOMMITTEES University Affairs Committee Naming Policy – Committee Chair Reggie Henderson reported that the Committee is bringing the proposed Naming Policy to the Board of Trustees for its discussion and comments. Chair Henderson asked President Dick Helton to give an overview of the policy that is being proposed, a copy of which is below. President Helton reported that this policy is more flexible than the policy approved in 2008 and thinks it will be more user friendly. VINCENNES UNIVERSITY Policy for Naming Opportunities With the tradition and history of “Indiana’s First College,” the naming of facilities, positions, scholarships, and grounds areas serves as the most prestigious, meaningful, and permanent means of recognizing individuals who have had a significant, positive impact on Vincennes University. The designation of naming opportunities is at the behest and discretion of the University Board of Trustees in cooperation with the Office of the President. The naming policies and procedures contained herein are intended to provide guidance in the cultivation, nomination, and selection process. While honorific naming is intended primarily to acknowledge extraordinary contributions, including but not limited to time, talent, or meritorious service to the University, the policy will serve to recognize the potential benefit of naming facilities, positions, and grounds areas for major donors. Having this naming policy available for the University President to administer will enhance Vincennes University's ability to attract significant private support. This type of private funding has become critical to the maintenance and growth of excellent academic programs and services for students, faculty, and the University community. Most importantly, the establishment and implementation of this naming policy will serve to open windows of opportunities for both the University and Foundation to meet the educational mission of Vincennes University. General Institutional Policy for Naming Opportunities I. Authority and General Guidelines for Honorific Naming of University Facilities, Positions, Scholarships, and Grounds Areas. A. The Vincennes University Board of Trustees has sole and final authority to establish policies which confer honorific names on new or existing facilities, academic/non-academic positions, and grounds areas. B. The Vincennes University Foundation, with concurrence of the University President, has the authority to confer honorific names on scholarship, college, and department funds, and such other funds administered and invested by the Foundation. C. In special circumstances, the University may consider the combination of a person or entity’s financial and individual commitments of time and talent in determining the “value” of the overall impact on the University in deciding the level of contributory impact for naming purposes. D. Facilities shall include structures, grounds and properties, and similar entities owned/controlled by the University or Foundation. E. Academic and non-academic positions may include Deanships, Chairs, Distinguished Professorships, Professorships, Distinguished Lectureships, and such other positions as may be created in the future. II. Eligibility for Honorific Naming. A. Individuals or other beneficiary (or beneficiaries) who have made a significant, positive contribution(s) to the mission of Vincennes University, the Vincennes University Foundation, or an affiliated organization or program shall merit consideration for honorific naming. III. Development-related Opportunities for Honorific Naming. A. As part of the ongoing efforts to attract private funding, the Office of the President of Vincennes University may present the policies of honorific naming of academic and non-academic facilities, programs, scholarships, and grounds areas at Vincennes University to potential major donors. B. In cases where the significant, positive contribution takes the form of a major financial donation, the honorific naming will be considered only when the nature of the beneficiary (beneficiaries) is compatible with the University mission and, when applicable, with the mission of the unit for which a donation may be designated. Cases in which an honorific naming could be identified as promoting a political, religious, or social cause(s) or any political, religious, or social organization(s) or group(s) are ineligible for consideration. C. The naming of a new or existing facility may be considered when an individual or other beneficiary (beneficiaries) has donated a sum which will constitute a significant portion of the value of the facility or planned renovation to the facility (minimum $1 million). MOTION #14-47 After further discussion, Trustee Reggie Henderson made a motion to approve the revised Naming Policy as indicated above. Trustee MJ Michael seconded the motion, and the motion carried unanimously. REPORTS FROM THE ADMINISTRATIVE LEADERSHIP Marketing/Enrollment Report Kristi Deetz, Senior Director of External Relations, provided a fall enrollment update as of October 1, 2014. The Vincennes Campus continued to show an increase of 98 students over the previous fall term. The Jasper Campus was down by 48 students, while the Aviation Technology Center was down by 16 students. Enrollment for American Sign Language was consistent with 94 students compared to 92 in 2013. System-wide, 18,212 students were enrolled as of October 1. Ms. Deetz continued by reporting that two extended registration programs for Early College and Project EXCEL/LINK. She added that the goal was to reach 19,000 students system-wide by the October 15 census date.  Turning to the outlook for Fall 2015, she stated that 232 more students had applied for the Vincennes Campus. Applications for the Jasper Campus had increased by 23, and the Aviation Technology Center had received 7 more applications. VU Accelerated Training Programs Report Vice President Dave Tucker reported that VU is offering year-round accelerated training programs for Veterans and Civilian adult learners that provide a solution to the Skills Gap in the tooling, machining, and industrial maintenance sectors. Vice President Tucker also reported that a video has been prepared regarding this Program by Nichole Carie, Director of Operations of WVUT-TV and WVUB-FM, and two VU students. Vice President Tucker introduced three individuals who gave a presentation on the three training programs: Rob Hudson, Director of Business & Industry South; Doug Bowman, Director of the Haas Technical Education Center; and Jerry Ruble, Director of the Industrial Training Program. Two of these programs – HTEC CNC Machinist NOW and Advanced Manufacturing Machinery Technician NOW – are currently being offered and provide 16-week, year-round programs with 600 hours of training. The third program, Dimensional Quality Inspector NOW, is in the development stage. All of these programs offer industry-recognized credentials and certifications and provide high-demand skills on full size, state-of-the-art industrial equipment. VU has over 20 partners who provide equipment and assistance with these programs, and VU serves over 90 companies. PRESIDENT’S COMMENTS President Helton congratulated Trustee JR Gaylor on being elected Board Chair for the 2014-15 year. He also thanked Vice President Dave Tucker, Rob Hudson, Doug Bowman, and Jerry Ruble for their presentation. Adjournment There being no further business to come before the Trustees, the Regular Session adjourned at 11:35 a.m. (EDT). __________________________________ _________________________________ Darrel Bobe, Secretary J.R. Gaylor, Chair