VINCENNES UNIVERSITY BOARD OF TRUSTEES MINUTES OF ANNUAL MEETING REGULAR SESSION Monday, October 5, 2015 10:30 a.m. (EST) Vincennes University Beckes Student Union 1101 N. Second Street Vincennes, Indiana 47591 Trustees Present: J.R. Gaylor, Board Chair John Stachura, New Board Chair Darrel Bobe Joslyn Gray, Student Trustee Tim Grove Reggie Henderson (by audio) Chuck Johnson, Interim President Jim McCormick Susan Olesik (by audio) Greg Parsley George Ridgway Rick Schach Mike Sievers Anne Emison Wishard Others Present: Brent Stuckey, Attorney for the Board Laurel Smith, Provost Phil Rath, Vice President for Financial Services/Government Relations Pat Konkle, Record Clerk for the Board CALL TO ORDER Chair J.R. Gaylor called the meeting to order at 10:30 a.m. (EST) in the Fort Sackville Rooms of the Beckes Student Union on the Vincennes Campus in Vincennes, Indiana. ROLL CALL/ACCEPTANCE OF AGENDA Pat Konkle called the roll. A quorum was declared with 14 Trustees present. The agenda was approved by consensus of the Board. REPORT FROM NOMINATING COMMITTEE/ELECTION OF BOARD CHAIR Trustee Rick Schach, Chair of the Personnel/Nominating Committee, reported that the committee had met and since Trustee JR Gaylor wishes to step aside as Chair, it is recommending that John Stachura be elected as the Board Chair for the 2015-16 year. MOTION #15-26 Trustee Rick Schach made a motion to approve the election of John Stachura as the Board Chair for the VU Board of Trustees for 2015-16. Trustee Jim McCormick seconded the motion, and the motion carried with Trustee Stachura abstaining. Chair Stachura thanked the Trustees for their support. APPROVAL OF MINUTES Minutes of the August 26, 2015, meetings had been distributed. Trustee Mike Sievers made a motion to accept the minutes as distributed. Trustee George Ridgway seconded the motion, and the motion carried unanimously. CHAIRMAN’S REMARKS Board Chair John Stachura asked President Johnson to discuss current and future staffing needs. President Johnson reported that the current faculty and staff are aging and distributed information showing the classification of faculty and staff and how it has changed from 2008 to 2013. He also distributed some information comparing VU salaries and classifications to its peer institutions over several years. In addition, full-time employee comparisons were distributed that included faculty and staff by gender, age, years of service, race/ethnicity, and those retiring. This information gives a broad spectrum of data that is useful in previewing staffing needs. REPORTS FROM TRUSTEE SUBCOMMITTEES University Affairs Committee Alcohol Requests – Committee Chair Reggie Henderson reported two alcohol requests had been received from the Red Skelton Museum Foundation to serve alcohol at its Nutcracker Ballet Christmas event at the Red Skelton Performing Arts Center on Saturday, December 19, 2015, from 5:30-8 p.m. and to serve alcohol at its Red’s Dueling Pianos event in the Green Activities Center on Saturday, April 2, 2016, from 6-10 p.m. The committee approved these requests and is recommending approval by the Board of Trustees. MOTION #15-27 Trustee Reggie Henderson made a motion to approve the two alcohol requests submitted by the Red Skelton Museum Foundation to serve alcohol at its Nutcracker Ballet Christmas event at the Red Skelton Performing Arts Center on Saturday, December 19, from 5:30-8 p.m., and to serve alcohol at its Red’s Dueling Pianos event in the Green Activities Center on Saturday, April 2, 2016, from 6-10 p.m. Trustee Rick Schach seconded the motion, and the motion carried with Trustee Darrel Bobe and Trustee Tim Grove voting nay. Finance/Revenue Committee Request Authorization for Approval of Bids – Committee Chair Mike Sievers reported that the bids for Phase 2 of the New Student Union have just been received and will be reviewed in the next few days. Since the amount of the bids will be over $1 million, the committee is asking for authorization from the Board of Trustees to approve or disapprove the bids so that construction may continue on the New Student Union. MOTION #15-28 Trustee Mike Sievers made a motion granting authorization to the Finance/Revenue Committee to approve or disapprove the bids for Phase 2 of the New Student Union. Trustee Reggie Henderson seconded the motion, and the motion carried unanimously. REPORTS FROM THE ADMINISTRATIVE LEADERSHIP Marketing/Enrollment Report Kristi Deetz, Senior Director of External Relations, distributed the University Recruitment and Enrollment Report. The report began with an overview of the "point-in-time" system-wide headcount and Full Time Equivalent (FTE) count. As of September 25, 2015, the VU system had enrolled 16,529 students who generated 9,302 FTE. Part-time students represented just over 65 percent of the system enrollment compared to 56.9 percent in 2014. The report continued with a look at individual campuses. The Vincennes Campus was down by 336 full-time students while the part-time headcount was up by 16. The total headcount was 4,731. The Jasper Campus was down by 82 full-time students while the part-time headcount increased by 38. VUJC enrolled 617 students compared to 661 on the same date the previous year. The Aviation Technology Center had 317 students, while American Sign Language enrolled 99. Ms. Deetz also discussed the approaching census date of October 15 and showed a chart comparing the current headcount status of each campus/location to its 2014 census total. The Aviation Technology Center (+3), American Sign Language program (+5), Early College program (+350), and the Gibson/St. Augustine sites (+36) had already surpassed the previous year's 10-15 mark. The report concluded an update on the application status for both the spring and fall terms as of September 25, 2015. The Vincennes Campus had 430 applicants for the spring and 1,187 applicants for the fall. Jasper had 32 applications for the spring and 49 applications for the fall. The Aviation Technology Center reported 22 spring applications and 20 fall applications. PRESIDENT’S COMMENTS President Johnson gave the following report: 1. Congratulated Trustee John Stachura on being elected Board Chair for the 2015-16 year. 2. Reported that VU will receive a LIFT grant in CNC Machining which will provide support to bring an additional 70 people into that program. 3. Reported that VU will be the site for an AMT National Conference. Report from Phil Rath 1. PERF – VU was the only state institution that made the decision to withdraw from PERF. 2. Clinic is averaging about 25 patients per day and is dispensing its own drugs. VU has also instituted a wellness program. 3. Construction – a. Phase 2 bids for the New Student Union are in. This facility will embrace both commuter and residential students and will be well-used by all of our students. b. The ATC hangar is getting a $6 million facelift and should be completed by March. c. Bids will be distributed within the next couple of weeks on the Mock Mine. 4. VU is part of a grant seeking Regional Cities Monies. Proposals from Knox, Sullivan, and Vigo Counties are part of the proposal. Adjournment There being no further business to come before the Trustees, the Regular Session adjourned at 11:25 a.m. (EST). __________________________________ _________________________________ Darrel Bobe, Secretary John A. Stachura, Chair