VINCENNES UNIVERSITY BOARD OF TRUSTEES MINUTES OF ANNUAL MEETING Monday, October 3, 2016 10:45 a.m. (EDT) Vincennes University New Student Center Second Floor 1379 N. Chestnut Street Vincennes, Indiana 47591 Trustees Present: John Stachura, Board Chair Darrel Bobe Scott Brand (by audio) J.R. Gaylor (by audio) Joslyn Gray, Student Trustee Tim Grove Reggie Henderson Chuck Johnson, President Jim McCormick Greg Parsley George Ridgway Mike Sievers Trustees Absent: Susan Olesik Rick Schach Others Present: Brent Stuckey, Attorney for the Board Laurel Smith, Interim Provost Phil Rath, Vice President for Financial Services/ Government Relations Pat Konkle, Record Clerk for the Board CALL TO ORDER Chair John Stachura called the meeting to order at 10:45 a.m. (EDT) on the Second Floor of the New Student Center, located at 1379 N. Chestnut Street, Vincennes on the VU Vincennes Campus. ROLL CALL/ACCEPTANCE OF AGENDA Pat Konkle called the roll. A quorum was declared with 12 Trustees present. The agenda was approved by consensus of the Board. REPORT FROM PERSONNEL & NOMINATING COMMITTEE Trustee Mike Sievers, serving as Acting Chair of the Personnel and Nominating Committee, reported that the committee is recommending that John Stachura be elected as Board Chair for the 2016-17 year. MOTION #16-28 Trustee Darrel Bobe made a motion to approve John Stachura as the Board Chair for the 2016-17 year. Trustee Greg Parsley seconded the motion. A roll call vote was taken, and there were 11 yeas, 1 abstention by Trustee John Stachura, and 0 nays, with the motion passing. Chair Stachura thanked all Trustees for their support and confidence. APPROVAL OF MINUTES Minutes from the August 24, 2016, meetings had been distributed. Trustee Tim Grove made a motion to accept the minutes as distributed, and Trustee George Ridgway seconded the motion. A roll call vote was taken, and there were 12 yeas and 0 nays, with the motion passing unanimously. CHAIRMAN’S REMARKS Board Chair John Stachura stated that the New Student Center in which this meeting is taking place is beautiful and that we are looking forward to the time that Updike Hall and the Mock Mine construction are finished and ready to be used. REPORTS FROM TRUSTEE SUBCOMMITTEES University Affairs Committee Committee Chair Reggie Henderson reported that the committee is recommending the approval of the following two alcohol requests received recently in the President’s Office: (1) ) The “Christmas at the Red” event sponsored by the Red Skelton Museum to be held on Saturday, December 17, 2016, in the Red Skelton Performing Arts Center, alcohol served from 6-7:30 p.m.; and (2) “The Night the Stars Come Out” event sponsored by the Friends of VU Music and Theatre to be held on Saturday, February 25, 2017, in the Red Skelton Performing Arts Center, alcohol served from 8:30-9:30 p.m. MOTION #16-29 Trustee Reggie Henderson made a motion to approve the above two alcohol requests. Trustee Mike Sievers seconded that motion. A roll call vote was taken, and there were 9 yeas and 3 nays from Trustees Darrel Bobe, Tim Grove, and Joslyn Gray, with the motion passing. MOTION #16-30 Trustee Reggie Henderson made a motion that Administration review the current VU Alcohol Policy and see if anything needs to be changed. Trustee Joslyn Gray seconded the motion. A roll call vote was taken, and there were 12 yeas and 0 nays, with the motion passing unanimously. REPORTS FROM THE ADMINISTRATIVE LEADERSHIP Recruitment/Enrollment Report Kristi Deetz, Senior Director of External Relations, distributed the University Recruitment and Enrollment Report in its new format. The report began with an update on the system-wide enrollment and its relationship to the October 15 census date. The total headcount was 12,583 students. A projection model designed by the Office of Institutional Research predicted that the official headcount would fall within the range of 18,211 and 19,191 students. The report continued with key demographic and geographic attributes of the incoming class. Special emphasis was given to the new students of the Vincennes and Jasper Campuses as well as the Aviation Technology Center and American Sign Language.  The third page of the report completed the enrollment update by providing both headcount and FTE totals for the remaining locations and programs. Ms. Deetz also reported on initiatives supporting fall 2017 recruitment. Activities ranged from improvements to the application process to forging new partnerships with organizations such as the Indiana Latino Institute.   In addition, Ms. Deetz shared marketing strategies such as the development of a new marketing theme, the integration of digital storytelling, and the launching of an online newsroom. The report concluded with a point-in-time view of fall 2017 applications. As of September 23, 2016, the Vincennes Campus had received 1,220 applications with a 54.6 percent acceptance rate. Jasper had 57 applications with a 43.9 percent acceptance rate. American Sign Language reported 9 applications while the Aviation Technology Center reported 13 applications for fall 2017.  The acceptance rates were 55.6 and 53.8 percent, respectively. Women in STEM Report Phil Rath, Vice President for Financial Services/Government Relations, introduced several VU students who are participating in the Women in STEM program and living in the Ebner Center Residence Hall. Each student gave information on her background and her current studies at VU. PRESIDENT’S COMMENTS President Johnson gave the following report: (1) He congratulated Trustee John Stachura on his selection as Board Chair; (2) The number of CTE Early Colleges is increasing; (3) VU hosted the Indiana Manufacturing Association on campus shortly after Fall classes began; they were very impressed with the quality of our programs, our students, and our equipment; (4)VU recently hosted Family Alumni Weekend and the Tube Race, along with a reunion of Broadcasting alumni; (5) VU expanded the English as a Second Language lab facilities; and (6) He has been invited to join three different groups – Education Workforce Committee of LIFT (Lightweight Innovations for Tomorrow); NJCAA Committee on Divisions representing Region 12; and ROI (Regional Opportunity Initiatives), which supports regional development opportunities for 11 Southwest Central Indiana counties, focusing on education and workforce development President Johnson asked Vice President Phil Rath to give some information on the construction projects taking place on campus: (1) New Student Center is open, and new coffee bar will be installed soon; (2) Updike Hall is about four weeks ahead of schedule; (3) Kimmell Park project is ongoing; (4) Two new roofs will be installed; and (5) Renovations will be done on the LRC, Davis Hall, and the Wathen building. Vice President Rath also wanted to congratulate Andrew Young and his staff in the Architectural Services area for all their hard work in getting the projects started and completed in a timely fashion. Adjournment There being no further business to come before the Trustees, the Regular Session adjourned at 11:30 a.m. (EDT). _________________________________ ________________________________ J.R. Gaylor, Secretary John Stachura, Chair