VINCENNES UNIVERSITY BOARD OF TRUSTEES MINUTES OF REGULAR SESSION Wednesday, June 27, 2018 10:45 a.m. (EDT) – Fort Sackville Rooms Vincennes University Beckes Student Union 1101 N. Second Street Vincennes, Indiana 47591 Members Present: John Stachura, Chair Darrel Bobe Scott Brand Tim Grove Chuck Johnson, President Emma Marsh, Student Trustee Susan Olesik (by audio) Greg Parsley George Ridgway Mike Sievers Members Absent: J.R. Gaylor Reggie Henderson Millie Marshall Rick Schach Others Present: Brianna Jobe, Interim Student Trustee (beginning July 1) Jill Doggett, Attorney for the Board Pat Konkle, Record Clerk for the Board Nancy Irwin, Secretary to the President Laurel Smith, Provost (leaving post July 27) Laura Treanor, Provost (began June 25, 2018) Phil Rath, Vice President for Financial Services/ Government Relations Dave Tucker, Vice President for Workforce Development/ Community Services CALL TO ORDER Chair John Stachura called the meeting to order at 10:45 a.m. (EDT) in the Fort Sackville Rooms of the Beckes Student Union, 1101 N. Second Street, Vincennes, Indiana. ROLL CALL/ACCEPTANCE OF AGENDA Pat Konkle called the roll. A quorum was declared with 10 Trustees present. The agenda was approved by consensus of the Board. APPROVAL OF MINUTES Minutes of the April 25, 2018, meetings had been distributed. Trustee Tim Grove made a motion to accept the minutes as distributed, and Trustee Scott Brand seconded the motion. A roll call vote was taken, and there were 10 yeas and 0 nays, with the motion passing unanimously. CHAIRMAN’S REMARKS Board Chair Stachura congratulated the VU Golf Team on winning the National Championship. He also reported that he attended the Indiana State Mine Rescue Contest at the VU mock mine at the Gibson Center. Many teams from several states participated in the contest and many positive comments were made about VU’s facilities. Chair Stachura reported that he travels through the VU campus on a daily basis and wants to congratulate the landscaping crew on the beautiful campus. He also reported that this is the last Board of Trustees’ meeting for several people – Trustee Emma Marsh, Provost Laurel Smith, and Record Clerk Pat Konkle. He wished them all the best. REPORTS FROM TRUSTEE SUBCOMMITTEES Faculty Senate Bylaws Revisions Since University Affairs Committee Chair Reggie Henderson was not able to attend this meeting, Board Chair Stachura asked President Johnson to discuss this agenda item. President Johnson stated that there was not a quorum at today’s University Affairs Committee so the Board is not able to act on this item until it gets a recommendation from the committee. Therefore, the Senate Bylaws Revision has been tabled to the next meeting. President Johnson did report that the changes made by the Faculty Senate are modest and the revisions do not change the scope or focus of the Senate. This item will come before the University Affairs Committee and the Board of Trustees at its August 22nd Board meeting. REPORTS FROM THE ADMINISTRATIVE LEADERSHIP Recruitment/Enrollment Report Kristi Deetz, Senior Director of External Relations, and Heidi Whitehead, Director of Admissions, distributed the University Recruitment and Enrollment Report. As of the meeting, 3,916 students had been accepted to the Vincennes Campus. This compares to 4,554 for fall 2017 and 4,740 for fall 2016. Preparation had begun for the July START VU program. At the time of report, July 13 had 80 reservations compared to 89 in 2017. July 14 had 89 reservations compared to 94 the previous year. Accepted applications for the Jasper Campus continued to grow with 372, an increase of 60 compared to 2017. Application counts were also up for both ASL and ATC with 59 and 169 applications, respectively. With five START VU registration days remaining at the time of report, Vincennes University had registered 3,639 students for fall 2018. This number compares to 4,093 at the same point in time in 2017. Registration growth could be found in ASL (+7) and ATC (+25). Resolutions of Appreciation Board Chair Stachura asked President Johnson to present the Resolutions of Appreciation. President Johnson stated that Student Trustee Emma Marsh will be leaving VU for the University of Southern Indiana and will not be able to complete her term which would end October 1. Therefore, he presented the following Resolution of Appreciation to Student Trustee Emma J. Marsh. RESOLUTION OF APPRECIATION FOR EMMA J. MARSH WHEREAS, Emma J. Marsh, a resident of Vincennes, Indiana, and a graduate of Vincennes University, was appointed the Student Trustee of the Board of Trustees for the Vincennes University by the Honorable Governor Eric Holcomb in October 2017; and WHEREAS, Ms. Marsh has served with distinction as the Student Trustee for the Vincennes University Board of Trustees and served on the Trustee External Affairs Committee; and WHEREAS, Ms. Marsh has been a full-time student at Vincennes University majoring in Social Work, and served on the Student Government Association; and WHEREAS, Ms. Marsh has ably represented the students during her term as a member of the Board of Trustees for the Vincennes University, presenting their viewpoint and expressing their concerns for the consideration of the Board. NOW, THEREFORE, BE IT RESOLVED that Vincennes University, through its Board of Trustees, expresses appreciation to Emma J. Marsh for her dedicated service as a member of the Board and expresses its gratitude for her devoted work to the school and the cause of education. BE IT FURTHER RESOLVED that the Secretary cause to be spread of record on the official minute book of the Board of Trustees for Vincennes University a copy of this Resolution and that an appropriate signed copy be delivered to Ms. Emma J. Marsh. DATED at Vincennes, Indiana this 27th day of June, 2018. _____________________________ John A. Stachura, Chair Vincennes University Board of Trustees _____________________________ J.R. Gaylor, Secretary Vincennes University Board of Trustees President Johnson stated that Provost Laurel A. Smith will be retiring on July 27, after more than 33 years at VU, and he presented the following Resolution of Appreciation to her. RESOLUTION OF APPRECIATION FOR LAUREL A. SMITH WHEREAS, Laurel A. Smith of Vincennes, Indiana, has served as a member of the faculty, English Department Chair, Assistant Provost for Curriculum and Instruction, Interim Provost/Vice President for Instructional Services/Dean of Faculty, and Provost/Vice President for Instructional Services/Dean of Faculty of Vincennes University during a distinguished career spanning more than 33 years; and WHEREAS, Dr. Smith has enhanced the academic reputation of the university through her efforts as an extraordinary teacher, poet, and leader of the University Honors Program; and WHEREAS, Dr. Smith has been dedicated to improving student retention and success, while maintaining a high standard of academic quality in all areas of the university; and WHEREAS, Dr. Smith has brought honor to Vincennes University, its Board of Trustees, and to herself by her able service. NOW, THEREFORE, BE IT RESOLVED that Vincennes University, through its Board of Trustees, expresses appreciation to Provost Laurel A. Smith for her dedicated service and her devoted work to the University and its mission. BE IT FURTHER RESOLVED that the Secretary cause to be spread of record on the official minute book of the Board of Trustees for Vincennes University a copy of this Resolution and that an appropriate signed copy be personally delivered to Dr. Laurel A. Smith. DATED at Vincennes, Indiana this 27th day of June, 2018. _____________________________ John A. Stachura, Chair Vincennes University Board of Trustees _____________________________ J.R. Gaylor, Secretary Vincennes University Board of Trustees PRESIDENT’S COMMENTS President Johnson gave the following report: Congratulations to Emma Marsh and Laurel Smith and good luck to them in their lives’ next chapters. Introduced the Interim Student Trustee Brianna Jobe, who will be serving the rest of Emma Marsh’s term. Brianna is a Nursing Major from Vincennes. The new Provost, Dr. Laura Treanor, was in attendance and gave her background. Reported that enrollment is still down but all employees are working hard to improve and hit the targets. Reported that VU has a partnership with Ivy Tech in Homeland Security at the Indianapolis campuses through distance learning and two-way video. Mike Gress is the point person on this partnership. Also has a partnership with Republic Airways for the flight program in central Indiana. They are wanting to increase the pipeline of students into aviation. Provost Treanor will be chairing a committee entitled Program Review Action Team that will look at our process and programs for program review. Asked Pat Konkle, Record Clerk to the Board, to stand up. Ms. Konkle will be retiring on July 20th and he presented her with a gift and the following Resolution of Appreciation: RESOLUTION OF APPRECIATION FOR PATRICIA A. KONKLE WHEREAS, Patricia A. Konkle of Vincennes, Indiana, has served as the Record Clerk to the Board of Trustees at Vincennes University since August, 2003; and WHEREAS, Mrs. Konkle has provided extraordinary leadership and service throughout her 30-year career at Vincennes University; and WHEREAS, Mrs. Konkle has been a devoted representative for Vincennes University and has worked tirelessly for trustees, administration, faculty, staff, alumni, and the community with a shared and focused direction and purpose; and WHEREAS, Mrs. Konkle has brought honor to Vincennes University, its Board of Trustees, and to herself by her exceptional service. NOW, THEREFORE, BE IT RESOLVED that Vincennes University, through its Board of Trustees, expresses appreciation to Patricia A. Konkle for her dedicated service and her devoted work to the University and its mission. BE IT FURTHER RESOLVED that the Secretary cause to be spread of record on the official minute book of the Board of Trustees for Vincennes University a copy of this Resolution and that an appropriate signed copy be personally delivered to Patricia A. Konkle. DATED at Vincennes, Indiana this 27th day of June, 2018. John A. Stachura, Chair Vincennes University Board of Trustees J.R. Gaylor, Secretary Vincennes University Board of Trustees Adjournment With no further business to come before the Trustees, the Regular Session adjourned at 11:30 a.m. (EDT). __________________________________ _________________________________ J.R. Gaylor, Secretary John Stachura, Chair