VU Frequently Asked Questions Regarding COVID-19


(UPDATED June 29, 2020)
 


 
 If your question is not answered in this list, please contact keeplearning@vinu.edu with your question. 

 

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Additional Resources

 


 

CLASSES & STUDENTS


 

What is the VU Face Mask Policy?

The VU Face Mask Policy is available to view online & print here.

 

How does VU intend to host courses this Fall semester?
Vincennes University intends to resume face-to-face instruction on all sites for fall semester, ‪beginning August 17. We will adjust some of our environments and practices to promote social distancing and protect the health and safety of our students, faculty, staff, and communities, but we intend to make things as normal as possible for everyone. More specific information based on the work of our COVID-19 action teams will be shared soon. For now, please be assured that we expect to be back in our classes and labs again this coming academic year. As we continue to learn more about COVID-19, we will remain vigilant, adapt, and our efforts will undoubtedly evolve. Together we will move forward with resolve, knowing that we will have prepared thoughtfully and thoroughly.

For returning students, please reach out to your advisor via email, phone, or Blackboard to register for classes.  You may also contact the Student Success Center at 812-888-4451 or through email at studentsuccesscenter@vinu.edu for assistance.

 

How do I register for summer/fall classes?
You can sign up for advising/classes now by visiting www.vinu.edu/startvu advising for summer/fall 2020 is open.  

For returning students, please reach out to your advisor via email, phone, or Blackboard to register for classes.  You may also contact the Student Success Center at 812-888-4451 or through email at studentsuccesscenter@vinu.edu for assistance.

 

How do I apply for the additional funds available under the Higher Education Emergency Relief Fund (HEERF)?

The remaining Higher Education Emergency Relief Funds (HEERF) are available to eligible students on a first-come, first-serve basis. Students who have already received HEERF funds from Vincennes University may be able to receive additional emergency funds for qualifying financial needs up to a total maximum award of $1,200. Grants may be provided to students who have expenses related to the disruption of campus operations due to COVID-19, including eligible cost of attendance expenses such as housing, food, technology, and child care expenses incurred after March 13, 2020. To be considered eligible for the grant, students must have a 2019-2020 FAFSA (Free Application for Federal Student Aid) on file with Vincennes University. Students who do not currently have a FAFSA on file are strongly encouraged to submit their FAFSA as soon as possible, but no later than May 22, 2020. Please submit the FAFSA online at https://studentaid.gov .
Students ineligible to receive the grants are, according to federal regulations, those who have not filed FAFSA forms; are enrolled in a distance learning program; are non-citizens; or who withdrew from the university. To complete the HEERF application use the following link: https://vinu.edu/myvu.  From Student Self Service, select “Answer a Survey” located under the Personal Information tab.  Once your application is reviewed, you will be contacted by Student Financial Services.  Funding is limited and will be awarded until depleted.  
Students who are ineligible for the HEERF funds may wish to apply for the VU Foundation's COVID-19 Student Relief Fund. Email the vufoundationdirector@vinu.edu or call 812-888-4510 for information.

     
As a current student, I have been impacted financially by the Coronavirus and need help remaining in school this summer and/or fall. Is there any type of relief available to me?

The VU Foundation and Office of Parent and Family Services have partnered to establish a COVID-19 Student Relief Fund to help students facing unexpected struggles. The fund will support students like the:

  • 279 students who worked on campus before the COVID-19 crisis. Many students were also employed by local businesses, especially the food service and retail industry;

  • 153 students who earned financial aid support through work study employment; and 

  • 43 students who could not return home including international students stopped by travel restrictions, students who other than campus housing were homeless, or because of other challenges.

Students who are seeking assistance should contact the Foundation Office at 812-888-4510 or vufoundationdirector@vinu.edu https://www.vinu.edu/ja/web/vu-alumni-foundation-site/covid-19-relief-fund.

 

What is the  latest information on the CARES Act?

REFUNDS FROM THE HIGHER EDUCATION EMERGENCY RELIEF FUND TO BEGIN FRIDAY, MAY 15 AT VINCENNES UNIVERSITY

Vincennes University (VU) will begin distribution of $2.4 million in CARES Act grants to eligible students.  The grants, which will be sent to approximately 2,800 VU students, are for the sole purpose of providing assistance for expenses related to the disruption of campus operations because of COVID-19. The grants will go directly to students and will not be applied to University account balances. Under federal requirements, students receiving the grant must be enrolled in the current spring semester and be eligible to receive funds through Title IV, Section 484, of the Higher Education Act. Students ineligible to receive the grants are, according to federal regulations, those who have not filed FAFSA forms; are enrolled in a distance learning program; are non-citizens; or who withdrew from the university.

Grant amounts will be distributed based on their FAFSA Expected Family Contribution (EFC) and their enrollment status of full-time, half-time or less than half-time. The initial funding allocations represent approximately 97 percent of the money required to be distributed to students. The remaining money will be provided to students who need additional support.  Funding is limited and will be awarded until depleted.

Vincennes University is working to distribute these funds beginning Friday, May 15. The funds will be distributed electronically through the University's BankMobile refunding portal.  If you have not yet activated your Blazer One card through BankMobile, you may still activate by using the following link:  https://blazeronecard.vibeaccount.com/

Students who see a CARES award on their account but have not received a refund by Monday, May 25 should contact the Bursar’s Office at bursar@vinu.edu

 The remaining money will be provided through an application process for those students who need additional support.  Funding is limited and will be awarded until depleted. 

Vincennes University is working to distribute these funds beginning Friday, 
May 15. The funds will be distributed electronically through the University's BankMobile refunding portal.  If you have not yet activated your Blazer One card through BankMobile, you may still activate by using the following link:  https://blazeronecard.vibeaccount.com/.
Students who see a CARES award on their account but have not received a refund by Monday, May 25 should contact the Bursar’s Office at bursar@vinu.edu.

How will my lab/clinical courses be conducted?
Lab Courses:  At this time, applicable courses will be delivered online or in alternative delivery formats for the remainder of the semester. When signing into MyVU, students will see a Blackboard icon.  Clicking on that icon will enable students to see the Blackboard shells for each of the courses they are enrolled in. In the “My Announcements” box for each course, the student will find a greeting from the instructor and an explanation of how the course will unfold for the remainder of the semester.

Clinical/Student Teaching Courses:  Clinical and student teaching courses have resumed as normal and students are expected to attend unless otherwise directed. In a situation where site availability is closed, students will work with their instructor and/or program director to develop a plan for fulfilling the remaining program requirements. The plan will be submitted to the Provost. The College will defer to program accreditation requirements regarding clinical/student teaching requirements.  This may include:

  • Substituting clinical requirements with simulations where appropriate/approved.
  • Completing clinical requirements/student teaching when sites become available. This may extend into summer or be completed in the spring semester with extended hours.
  • Completing clinical requirements/student teaching at another site.

Internships:  Internship/externship courses have resumed as normal and students are expected to attend unless otherwise directed. If an internship/externship opportunity is suspended, the student will work with their faculty member and, in collaboration with the Dean of the College, develop a plan for continued education.


Other Work-based Learning Experiences:  While the transition to online and alternative delivery learning environments should not have a direct impact on work-based learning experiences, employers may decide to suspend or modify such experiences.  Please work directly with your employer to determine options for continuing your employment during this period.


I am a Vincennes University dual credit student and my high school closed. What does that mean for me?  
If your school corporation is closed because of COVID-19, follow the directions provided to you by your school. Vincennes University will work with dual enrollment students who are impacted by local school closures.


Can I still visit the VU Testing Center? And what about proctored tests? 
Yes, the VU Testing Center will be open to VU students, but please contact the location directly at 812.888.5404 to ensure there is ample capacity to account for appropriate social distancing. 

What grade is a P?
A Pass (P) grade is defined as a “C” or better and will meet the graduation requirements.  However, a “P” will not be counted in the GPA.

What is an NP?
A NoPass (NP) grade is defined as a “D” or “F”.  This means that a student will receive no credit for the course, and the course, if needed, will need to be repeated. Student Note: Students should consider that a “D” meets graduation requirements for many majors.  However,  a NP would not meet graduation requirements. 


Can Dual Credit students choose the P/NP option?
Vincennes University recognizes that the shift to remote teaching due to COVID-19 has impacted our dual-enrolled high school students and is working with officials at the Indiana Commission on Higher Education and the Indiana Department of Education to ensure that the grading options offered do not adversely affect our high school populations.  We hope to have Dual Credit VU Emergency Grade Options and processes finalized by next week. 


Are students required to take a P/NP grade rather than the traditional letter grade?
No, students are not required to take the P/NP grade option.  A traditional letter grade will be assigned unless the student completes the Emergency Grade Option form.

What if I want to receive a letter grade for my course?
 If you want to receive a letter grade for your course, then no action is needed.  Letter grades are the default grade option.

How do students request to take their course(s) P/NP?

The student will request this option by signing into MyVU and selecting the Emergency Grade Option Form link.  Students are strongly encouraged to consult with their advisor to understand how the Pass/No Pass option might impact them.

 

How can a student who wishes to withdraw completely from the semester and drop all courses do so?

Students are encouraged to continue in their classes for as long as possible before making the decision to withdraw.  The transition to remote learning has been difficult.  As students gain experience with remote learning, confidence and competence may grow and coursework may become easier.  Students choosing to withdraw completely from the semester should contact the Dean of Students Office or the appropriate campus administrative official to withdraw from the university.  

Can the decision to take a class P/NP be reversed?
No, once a student has chosen the Pass/NoPass grade option, the choice cannot be reversed back to a letter grade.  A student can, however, choose to drop the course at a later date.  

Can a student change a grade mode for a course that ended prior to spring break?
Grades for courses that ended prior to March 23, 2020 are not subject to these exceptions.  These grading exceptions were developed to accommodate the multitude of challenges students and instructors are facing due to COVID-19 in this new remote learning environment, which began on Monday, March 23.   

How will faculty know to submit a P/NP for students that changed their grade mode?
Faculty will submit letter grades for each of the students in their courses. The letter grade will be converted to P/NP by the Registrar’s Office if that is the grading option selected by the student.  

How will faculty know what grade option a student has selected?
Faculty will not know what grade option a student has selected. Our faculty will submit letter grades for all students and will not be impacted by any option that has been selected. 
 
Will a Pass/NoPass grade meet prerequisite requirements for my program?

Programs differ on what is needed for requirements.  Please discuss any Pass/NoPass (P/NP) or Drop request with your instructor, program advisor, and/or Dean prior to submitting an Emergency Grade Option form.  Your conversation with these individuals should include discussions about program requirements, graduation, transfer, employment and corequisite requirements. 

 
What will happen with the semester’s schedule and grades?
VU extended the semester for one week to May 15, 2020. Classes will be provided online, or in alternative delivery formats for the remainder of the semester. We are working on contingency plans for grading and potential impacts for those who are expecting to graduate this term.

Will there still be tutoring services available and will the Shake Library be opened?
Yes. Students can log into their MyVU account to schedule an appointment with a free tutor who can assist them in a virtual format. The Shake Learning Resource Center is CLOSED to the public. Only current VU faculty, staff, & students may visit the LRC. Hours of Operation: Monday - Friday, 8:00am - 4:30pm. Please use the return box by the main entrance for book returns. Please note this could change based on COVID-19 guidelines and restrictions.
 

I'm a current student and I  have some questions that I don't see on this FAQ list.  Who can I direct my questions to?
VU is here to support you in this new learning environment and has established a Student Concern Initiative.  A link to the email address keeplearning@vinu.edu can be found in red on your MyVU sign-in page.  Use this email for any questions or problems you have and our staff members will work to find the answer to your question or the best solution to your problem.
 


INTERNATIONAL STUDENTS


Can nonimmigrant students participate in online classes from outside the U.S. and still maintain their nonimmigrant status?
Yes, nonimmigrant students can temporarily engage in distance-learning, either from within the U.S. or outside the country, in light of COVID-19. SEVP will provide updated guidance as additional information concerning the scope and length of this situation becomes clearer.  In evaluating these changes, SEVP is focused on ensuring that nonimmigrant students are able to continue to make normal progress in a full course of study as required by federal regulations. SEVP intends to be flexible with temporary adaptations.
 
Will students be able to return to the United States if they are continuing their studies outside of the country as a result of COVID-19? 

Students who continue to make normal progress in their course of study remain eligible for admission into the United States. However, because of the changing array of travel restrictions, nonimmigrant students should refer to their local embassy’s website through the U.S. Department of State for any updates about visa issuance. Also, DHS and CDC websites both provide information about current travel restrictions to the United States. 

 


PROSPECTIVE STUDENTS

 

 I am a potential student planning to visit campus, should I still visit?
All onsite visits to VU campuses and locations are canceled through June 01, 2020 and subject to change.  All individuals with scheduled visits through admissions are encouraged to reschedule. Admissions is also working on other ways to connect with students during this period.

 

What is the latest information about Start VU?

Students can now register for advising/classes  by going to: www.vinu.edu/startvu 

VU plans to conduct all advising, registration, and orientation processes in a virtual environment this summer. Students are strongly encouraged to complete placement testing, advising/registration and orientation as soon as possible. A member of VU's team will be in contact with new students in the coming weeks to provide information on the virtual Start VU process and also provide assistance.

 

 Will VU be hosting PreVU programs?
Due to continued conversations concerning the COVID-19 virus and in an effort to provide a safe and healthy campus environment for students, staff, and visitors, Vincennes University has decided to cancel the scheduled PreVU Days through June 01. The Admissions Office will be contacting prospective students once future PreVU dates have been rescheduled for Fall 2020.


How can I contact VU Admissions?
The Office of Admissions is here for you!  While our lobby is closed to visitors at this time,  you can reach us by phone (812-888-4313), email vuadmit@vinu.edu, or live chat 
 

 


 

FACILITIES, EVENTS, & VISITORS
 
Will VU facilities be closed for the rest of the semester?
Operation schedules campus-wide have been adjusted to encourage social distancing. 
Most VU facilities are closed to the public through June 30, 2020. We anticipate reopening facilities in July of 2020, but please understand this date is subject to change.
 
Are there restrictions on campus visitors?
Vincennes University encourages individuals to utilize the telephone, email, or other means of communication to connect with campus personnel.

What is the plan for commencement? 

Vincennes University encourages you to view the first-ever virtual commencement ceremony at your leisure.  The graduation ceremony is recorded, and the video will become available and posted online by June 26th.  It will remain on the websites (linked below) for viewing until July 26th.

Who: VU 2020 graduates, family members, friends, and the public
What: 2020 Virtual Commencement Ceremony
Video Release: June 26th to July 26th  (View at your leisure for 30-days!)
Where: To watch go to  Vinu.edu/commencement or vincennespbs.org


When is the last date to be able to petition to graduate this spring?
The Petition to Graduate deadline was extended to Wednesday, April 15, 2020. Students who anticipate graduating in May should be aware of the following: A Petition to Graduate must be on file with the Registrar's Office.  Students should contact their advisor to initiate their petition.  Students who have difficulty connecting with their advisor should call the Registrar’s office at 812.888.4220 or by email to records@vinu.edu.
 

When will VU’s recreational facilities reopen? 
We anticipate re-opening the facilities for a limited schedule  on or after June 01, but please understand this is subject to change. 

Is the Shake Learning Resource Center (LRC) Open?
Shake LRC is only open to current faculty, staff, and VU students with a valid student ID.  LRC hours for all offices during this time will be 8:00a-4:30p Monday through Friday. Please note this is subject to change based on COVID-19 guidelines and restrictions. 

 What should be done with books checked out of the Library?
If you have a library book and did not return it during the move-out process, please contact the LRC at 812.888.4165.  Jasper campus students should call 812.481.3030. 

 


 

FINANCIAL AID
 
Will my financial aid change as a result of online instruction?

As long as you continue in the same courses, your financial aid will not change.

Will my room & board and meal plan charges be reduced?
All students who vacate housing will have their account credited for the unoccupied days. All students who have a meal plan will have their account credited for the daily rate of the meal plan. Housing scholarships will be prorated as well. The applicable dates for these calculations will be from March 16 through May 8. After applying for the credits, refunds will be issued if a credit balance exists on the student’s account.  
We are starting to process the credit adjustments on the student accounts. Refunds will be issued beginning April 9 through April 16. We appreciate your patience as we move through this process.
If you have questions, please email fa@vinu.edu or call (812) 888-4361. Please continue to monitor vinu.edu for updates.

What happens if a student withdraws from one or more courses due to COVID-19?
In general, students must continue to maintain minimum enrollment requirements set by the Department of Education for their aid.  Before withdrawing from a course, a student should consult their academic advisor and the financial aid office.  Withdrawing from courses can negatively affect Spring 2020 aid. Please email fa@vinu.edu or call (812) 888-4361 to discuss the financial implications.

Can work-study students or student workers continue to work? 
Yes. If the students are still enrolled, work-study employees may work based on the University’s need for their respective job responsibilities. The student’s supervisor should be contacted for more information.

What if as a work-study student, I am unable to work on campus or from home?
If the student is still enrolled and is unable to work due to COVID-19 reasons, the student will be paid for their scheduled hours for pay dates, April 10 – May 22, up to the student’s award amount. These pay dates reflect the pay period beginning March 18 and the pay period ending May 12.

What if a work-study student is working at an off-campus partner location and that organization closes due to the COVID-19?
If the student is still enrolled and is unable to work due to the COVID-19 closure of the off-campus partner or organization, the student will be paid for their scheduled hours for pay dates, April 10 – May 22, up to the student’s award amount. These pay dates reflect the pay period beginning March 18 and the pay period ending May 12.

 


 

BOOKSTORE


 Is the Old Post Bookstore open? When will book buyback and rental returns occur? 
The Old Post Bookstore is available to assist students, faculty and staff, but on a limited and "by-appointment" basis. Please note this could change based on COVID-19 guidelines and restrictions. The bookstore is still processing online book orders for shipping or curbside service as the building is locked. All ground shipping costs will be waived for students with online book orders. All students who rented a textbook for Spring 2020 will receive a call tag via their email account on file. The call tags will go out the first week of May. Instructions on shipping the rental textbooks back to the Old Post Bookstore will be included. Students will not have to pay to ship their rental textbooks back to the Old Post Bookstore. Book buyback for the spring semester has been rescheduled to May 11 - May 18. The bookstore can be reached at 812-888-4334, Monday - Friday, from 8 a.m.- 4:30 p.m. 


ADDITIONAL RESOURCES


 
The latest guidance from the Centers for Disease Control and Prevention (CDC):
https://www.cdc.gov/coronavirus/2019-nCoV/index.html
 
Many academic resources can be accessed online through VU’s Shake Library:
https://www.vinu.edu/web/shake-library
 
Indiana State Government COVID-19 website:
https://www.in.gov/coronavirus/