VU Frequently Asked Questions Regarding COVID-19


(UPDATED MARCH 27, 2020 at 1:50 PM)
 

 

IMPORTANT:  Please note that both Illinois and Indiana residents are under Stay at home orders at this time.  Please check with authorities in each state to determine potential impact on you.
 
Here are the answers to some of the more frequently asked questions: 

Classes & Students

      International Students

      Prospective Students

Facilities, Events & Visitors 

Financial Aid

Bookstore

Additional Resources

 


 

CLASSES & STUDENTS


 
Are my classes canceled? 
No, classes are not canceled. Classes at all VU sites, including online, resumed on March 23 in an online or alternative delivery format for the remainder of the semester. 
Since March 23rd, all Spring courses have an associated Blackboard component. Blackboard is Vincennes University’s online learning management software that allows students to continue their learning in a virtual environment. Students will see a Blackboard icon when they sign into MyVU. Clicking on that icon will enable students to see the Blackboard shells for each of the courses they are enrolled in. In the “My Announcements” box for each course, the student will find a greeting from the instructor and an explanation of how the course will unfold for the remainder of the semester.
 
How will I register for summer/fall classes?
Advising for summer/fall 2020 is open.  For returning students, please reach out to your advisor via email, phone, or Blackboard to register for classes.  You may also contact the Student Success Center at 812.888.4451 or through email at studentsuccesscenter@vinu.edu for assistance.
 
I am an online student. When do my classes start? 
All classes, regardless of delivery, resumed on Monday, March 23.
 
Where will my mail be delivered?
You are responsible for updating your address with USPS and other mail providers. Please also make these updates on your online shopping sites. Packages delivered by UPS, Fed X etc. will be returned to sender. Please check on any package deliveries you are expecting.
 
If I have already moved out all of my items can I mail my key to the university?
If you have already left campus and took your room key(s) with you, please mail it back to our office with your name, hall, and room number. The mail should be addressed to: Vincennes University, ATTN: Housing/Residential Life 1002 N 1st St Vincennes IN 47591. This will complete your residence hall check out process. You will receive an email verifying that your key(s) has been received and processed. Your room will be checked by Hall Staff in the next few weeks. Please note we are not responsible for keys lost in the mail or transit.
 
I did not get a chance to fill out my housing contract or request to reside in the university owned apartments. How can I complete this?
We anticipate having instructions on how to complete your 2020-21 Housing Contract and application for the new French Quarter or 3rd street apartments on our page very soon. An email will be sent to all students who were residing in the residence halls during the Spring semester.
 
How are the residence halls and facilities being cleaned?
Physical Plant staff are operating with elevated cleaning frequencies. Our cleaning frequencies are increased in high touch areas such as door handles, push bars and elevator buttons as well as public restrooms in the residence halls, common areas and through all campus facilities.
 
What if I cannot get back to campus to retrieve my belongings?
If you are not able to retrieve your belongings or cannot find a proxy to retrieve your belongings, you will need to email the Housing/Residential Life Office at housing@vinu.edu to schedule a later move out date. Extensions will be granted for extenuating circumstances for a reasonable period of time.
 
What if a student has no place to go? 
VU is aware that there may be some individuals living in VU housing who have a unique situation requiring them to remain on campus. To request approval to remain in on-campus housing, please contact VU’s Housing Office at (812) 888-4225 or by email at housing@vinu.edu.
 
How will my lab/clinical courses be conducted?
Lab Courses:  At this time, we are asking instructors to look for creative ways to provide students with lab simulations. Courses will be delivered online or in alternative delivery formats for the remainder of the semester. Vincennes University understands you will have questions regarding how your course will be conducted. When signing in to MyVU, students will see a Blackboard icon.  Clicking on that icon will enable students to see the Blackboard shells for each of the courses they are enrolled in. In the “My Announcements” box for each course, the student will find a greeting from the instructor and an explanation of how the course will unfold for the remainder of the semester.
 
Clinical/Student Teaching Courses:  Clinical and student teaching courses have resumed as normal and students are expected to attend unless otherwise directed. In a situation where site availability is closed, students will work with their instructor and/or program director to develop a plan for fulfilling the remaining program requirements. The plan will be submitted to the Provost. The College will defer to program accreditation requirements regarding clinical/student teaching requirements.  This may include:
Substituting clinical requirements with simulations where appropriate/approved.
Completing clinical requirements/student teaching when sites become available (may extend into summer or be completed in Spring semester with extended hours)
Completing clinical requirements/student teaching at another site.
Internships:  Internship/externship courses have resumed as normal and students are expected to attend unless otherwise directed. If an internship/externship opportunity is suspended, the student will work with their faculty member and, in collaboration with the Dean of the College, develop a plan for continued education.
Other Work-based Learning Experiences:  While the transition to online and alternative delivery learning environments should not have a direct impact on work-based learning experiences, employers may decide to suspend or modify such experiences.  Please work directly with your employer to determine options for continuing your employment during this period.
 
 
I am a Vincennes University dual credit student and my high school closed. What does that mean for me?  
If your school corporation is closed because of COVID-19, follow the directions provided to you by your school. Vincennes University will work with dual enrollment students who are impacted by local school closures.
 
 
Can I still visit the VU Testing Center? And what about proctored tests? 
Yes, the VU Testing Center will be open, but please contact the location directly at 812.888.5404 to ensure there is ample capacity to account for appropriate social distancing. 


 
I am enrolled in a 16-week class. What happens with my previously assigned work and due dates?
Due dates for both 16-week and 8-week courses will be adjusted to reflect the new term dates of March 23rd to May 15, 2020.
 


What will happen with the semester’s schedule and grades?
VU is extending the semester for one week to May 15, 2020. Classes will be provided online, or in alternative delivery formats for the remainder of the semester. We are working on contingency plans for grading and potential impacts for those who are expecting to graduate this term.

 

I am concerned about my grades now that we have moved to online instruction.  Do I have any options?

The VU academic leadership team is working hard to identify potential flexible grading options to provide students and faculty during this time of transition.  VU is considering how potential grading options might impact  program requirements, transferability, professional licensure, and other factors.  We are committed to finding a solution that works best for VU students and faculty alike.   Once a decision is made, it will be shared through email and posted to this FAQ thread.  Stay tuned!

 
Will there still be tutoring services available and will the Shake Library be opened?
Yes, Learning Support Services is moving tutoring services to a virtual format.  Details on how to schedule an appointment will be announced in your Blackboard course in the near future.  The Shake Libary is open Monday - Friday, from 8:00 a.m. - 4:30 p.m. (EDT) to current students, faculty, and staff.

 

 


 

INTERNATIONAL STUDENTS


 
Can nonimmigrant students participate in online classes from outside the U.S. and still maintain their nonimmigrant status?
Yes, nonimmigrant students can temporarily engage in distance-learning, either from within the U.S. or outside the country, in light of COVID-19. SEVP will provide updated guidance as additional information concerning the scope and length of this situation becomes clearer. 
In evaluating these changes, SEVP is focused on ensuring that nonimmigrant students are able to continue to make normal progress in a full course of study as required by federal regulations. SEVP intends to be flexible with temporary adaptations.
 
Will students be able to return to the United States if they are continuing their studies outside of the country as a result of COVID-19? 
Students who continue to make normal progress in their course of study remain eligible for admission into the United States. However, because of the changing array of travel restrictions, nonimmigrant students should refer to their local embassy’s website through the U.S. Department of State for any updates about visa issuance. Also, DHS and CDC websites both provide information about current travel restrictions to the United States. 

 

 


 

PROSPECTIVE STUDENTS


 
I am a potential student planning to visit campus, should I still visit?
All onsite visits to VU campuses and locations are canceled through April 6, 2020, per Governor Holcomb’s Stay at Home order.  All individuals with scheduled visits through admissions are encouraged to reschedule. 

 


Will VU be hosting PreVU programs?
Due to continued conversations concerning the COVID-19 virus and in an effort to provide a safe and healthy campus environment for students, staff, and visitors, Vincennes University has decided to cancel the PreVU Day open house events scheduled for April 17 and 18. A plan is being developed for virtual alternatives to PreVU Days events. Once those plans are known, communication will be sent out to all registered students and included on the VU website. 


How can I contact VU Admissions?
The Office of Admissions is here for you!  While our lobby is closed to visitors at this time,  you can reach us by phone (812-888-4313), email vuadmit@vinu.edu, or live chat .

 


 

FACILITIES, EVENTS, & VISITORS


 
Will all VU facilities be open for the rest of the semester?
Operation schedules campus-wide have been adjusted to encourage social distancing. 
Most VU facilities have closed to the public, effective March 25 through April 6, in compliance with Governor Holcomb’s Stay at Home order.  We anticipate re-opening facilities on April 7, 2020, but please understand this date is subject to change.
 
Are there restrictions on campus visitors?
Vincennes University encourages individuals to utilize telephone, email, or other means of communications to meet or speak with campus personnel. Onsite visits should not be scheduled while the Governor’s Stay at Home order is in effect, through April 6, 2020.


Is commencement canceled? 
Despite our best hopes for being able to hold traditional commencement ceremonies at various locations, VU is cancelling all face-to-face commencements scheduled through May 16. VU is currently exploring options for alternative dates later in the year as well as possible “virtual” commencement activities. Should we go with an alternative date for commencement, we will provide information on how to order caps and gowns. For the most recent and updated information on VU Commencement activities, please visit www.vinu.edu/commencement.


 When is the last date to be able to petition to graduate this spring?
Students who anticipate graduating in May should be aware of the following:
A Petition to Graduate must be on file with the Registrar's Office. The Petition to Graduate deadline has been extended to Wednesday, April 15, 2020. Students should contact their advisor to initiate their petition.  Students who have difficulty connecting with their advisor should call the Registrar;s office at 812.888.4220 or by email to records@vinu.edu.
 
Will VU’s recreational facilities remain open? 
No. The VU Student Recreation Center, P.E. Complex, and Aquatic Center are closed now through April 6, 2020, per Governor Holcomb’s Stay at Home order. We anticipate re-opening the facilities for a limited schedule on April 7, 2020, but please understand this date is subject to change.  


Is the Shake Learning Resource Center (LRC) Open?
Shake LRC is now open only to current faculty, staff, and VU students with a valid student ID through April 6, 2020.  LRC hours for all offices during this time will be 8:00a-4:30p Monday through Friday.  
 
What should be done with books checked out of the Library?
Books checked out from the Vincennes campus library may be returned via the drop-off box outside the campus entrance of LRC.  In addition, students who are moving out on March 28 are asked to bring library books with them when vacating the residence halls. Drop-off carts available in the residence halls during the move-out period.  If you have a library book and are unable to return it through one of these processes, please contact the LRC at 812.888.4165.  Jasper campus students can call 812.481.3030. 

 


 

FINANCIAL AID


 
Will my financial aid change as a result of online instruction?

As long as you continue in the same courses, your financial aid will not change.
 
Will my room & board and meal plan charges be reduced?
All students who vacate housing will have their account credited for the unoccupied days.  All students who have a meal plan will have their account credited for the daily rate of the meal plan. Housing scholarships will be prorated as well. The applicable dates for these calculations will be from Monday, March 16 through Friday, May 8. After applying the credits, refunds will be issued if a credit balance exists on the student’s account.  We are actively working on these credits and we will be sending out correspondence within two weeks. Please continue to monitor vinu.edu for updates.
 
What happens if I withdraw from one or more courses due to COVID-19?
In general, students must continue to maintain minimum enrollment requirements for their aid.  Before withdrawing from a course, please consult your academic advisor and the financial aid office.  Withdrawing from courses could negatively affect Spring 2020 aid. Please email fa@vinu.edu or call (812) 888-4361 to discuss the financial implications.
 
What if I am enrolled in a second 8-week class and I fail to show up/begin attendance?  

 

Second 8 week classes begin Monday, March 23.  Failure to begin a second 8-week course could negatively affect Spring 2020 aid.  Before deciding not to start a second 8-week course, please consult your academic advisor and the financial aid office.
 
I am on Federal Work Study.  Can I continue to work? 
Yes. Work study employees may work based on the University’s need for their respective job responsibilities, however.  The student should contact his/her supervisor to determine if work is available.  
 
What happens if I am a work study student working at an off-campus partner location and that organization closes due to the COVID-19?
Per the Department of Education: “For a Federal Work Study student who is employed by an employer that closes as a result of COVID-19, the institution may continue paying the student Federal Work Study wages during that closure if it occurred after the beginning of the term, the institution is continuing to pay its other employees” (including faculty and staff), and for external partners the partner continues to pay their portion of the CWS wages.”

 


 

BOOKSTORE


 
When will book buyback and rental returns occur? 
Book buyback and rental returns will occur May 11 through May 18.   There will be future correspondence on how to return your books.   Please continue to monitor vinu.edu for updates. 
 
Is the Bookstore open?
The Old Post Bookstore is available to assist students, faculty and staff, but on a limited and "by-appointment" basis. The bookstore is still processing online book orders for shipping or curbside service (our building is locked). All ground shipping costs will be waived for students with online book orders. The bookstore can be reached at (812) 888-4434, Monday - Friday, from 8 a.m.- 4:30 p.m. Continue to monitor vinu.edu for COVID 19 updates.

 

Is commencement canceled? 
Despite our best hopes for being able to hold traditional commencement ceremonies at various locations, VU is cancelling all face-to-face commencements scheduled through May 16. VU is currently exploring options for alternative dates later in the year as well as possible “virtual” commencement activities.  Should we go with an alternative date for commencement, we will provide information on how to order caps and gowns.  For the most recent and updated information on VU Commencement activities, please visit www.vinu.edu/commencement.

 


ADDITIONAL RESOURCES


 
The latest guidance from the Centers for Disease Control and Prevention (CDC):
https://www.cdc.gov/coronavirus/2019-nCoV/index.html
 
Many academic resources can be accessed online through VU’s Shake Library:
https://www.vinu.edu/web/shake-library
 
Indiana State Government COVID-19 website:
https://www.in.gov/coronavirus/