Educational Support - Human Resources
Reduced Tuition or Tuition-Free Classes
All full-time general fund staff and faculty. For federal grant program employees, use of this benefit depends on funding.
Employees may attend a maximum of three credit hours per semester or term of University-approved credit courses tuition free. Immediate family members (spouses and children) are eligible for a reduction of ½ tuition, subject to the guidelines listed below. Only employees and their spouses are exempt from the student activity fee. An employee using this benefit must complete a Tuition Benefit Waiver each semester. For the calculation of the credit to be applied to the student account for “tuition free” or “½ tuition,” tuition consists of the published tuition rate per credit hour plus all mandatory fees that are calculated on a per credit hour basis.
Definitions and Guidelines
- All full-time employees in positions which are presumed to have an indefinite period.
- An eligible spouse is a person legally married to a full-time employee of the University.
- Dependent children are defined as any of the following who qualify as the employee’s dependent(s) for federal income tax purposes, until they reach the limiting age:
- Unmarried children
- Unmarried stepchildren
- Unmarried adopted children of the employee or the employee’s spouse
- Unmarried children for whom the employee or the employee’s spouse has legal guardianship
- The limiting age is the end of the academic year of the student’s 24th birthday.
- Students that are deemed independent for Title IV funds are not eligible to receive benefits as dependent children.
- Eligibility is determined by the employee’s and the student’s status on the first day of classes in any term. If eligibility has not been determined at the time of registration, the student is required to pay tuition upon receipt of billing. The student will receive a refund if eligible within the term. No refunds are provided for prior enrollments.
- Tuition and fee waivers are considered a part of the student’s Financial Aid package.
- Refunds for dropped classes or completed withdrawals are calculated according to established refund policies.
Procedure for Obtaining the Tuition/Fee Waiver
- The employee must complete a Tuition Benefit Waiver form available on the Human Resources web page prior to the beginning of each semester. The completed form must be e-mailed to the Human Resources Office.
- Human Resources verifies the employee’s/student’s/retiree’s eligibility, adds the appropriate department’s account number and forwards to Student Financial Services. If the retiree is eligible for retiree health benefits, the retiree would be eligible to receive fee remission. A retiree’s immediate family would also be eligible for ½ tuition fee remission subject to the policy’s “Definitions and Guidelines.”
- Student Financial Services applies the fee remission to the student’s account.
- A combination of CDV Grant, State Grant, and the fee waiver for dependent children of employees cannot exceed the amount of tuition charges per term.
- Employees desiring to attend any class during their normal working hours must obtain written permission from their supervisor prior to registration. A copy of this permission should be sent to the Human Resources Department.
Tuition Rate Policy
The Tuition Rate Policy has been established by action of the Vincennes University Board of Trustees.
Tuition Benefit Form