Registrar's Office

The Registrar's Office is committed to student success by maintaining accuracy of all academic records.  The Registrar's Office performs a variety of functions at Vincennes University.  At some time during your connection with VU, you will probably have contact with the office.  The Registrar's Office is your source of information regarding the below services and requests.

Quick Links to Popular Services

• Request Your Transcript/Academic Record

  Would you like a copy of your Vincennes University transcripts?  This site provides detailed steps on how to request official and access unofficial requests for transcripts. Financial obligations with the University must be met before a transcript will be produced for you.  Please contact the Bursars office at bursar@vinu.edu for resolving these issues.

• Request an Enrollment Verification

  (View Online & Print)

  Are you in need of Vincennes University enrollment verification?  An enrollment verification form proves to third parties that you are a student at Vincennes University.   It is often requested by insurance companies for discounts, by loan companies to defer payment, or when applying for a job.  Official enrollment cannot be verified until after the first full week of enrollment at Vincennes University.

• Replacement Diploma Request Form

  (View Online & Print)

  To replace a lost or destroyed diplomas, use the link above to request a replacement.   

• Student Complete Record Request Form

  (View Online & Print)

  Do you need a complete copy of your student records?  Use the link above to request a copy. 

• Student Release of Educational Records to Parent/Guardian

  (View Online & Print)

• Change of Contact information (Address/phone/email)

  (View Online & Print)

  It is very important that you keep your address and other contact information up to date with the Vincennes University Registrar's Office. The most convenient way to change your address and telephone number is by completing the Change of Contact Information form.  Reminder:  The address in which you provide to the University as your permanent address will determine your location for Title IV purposes.

  PLEASE NOTE:  Current students who are employed by the University (including work study positions), must contact the Human Resources Department to make any changes to their personal information.

• change of legal name/legal gender

(View Online & Print)

Students who have had their legal name and/or gender changed by the appropriate government entities, or who have identified an error in the University system, can request a change or correction.  Documentation is required. 

PLEASE NOTE:  Current students who are employed by the University (including work study positions), must contact the Human Resources Department to make any changes to their personal information.

• Degree Verify

   The National Student Clearinghouse is our authorized agent for providing degree verifications.   If you are an employer or background screening firm requesting this information please contact www.degreeverify.org for your degree verification needs.

• Request for copy of GED

  Do you need a complete copy of your GED score report?  The State has taken possession of all GED records.  They are accessible through a company called Diploma Sender. To receive a copy of your GED record, go to diplomasender.com and create an account.  You can print out a free unofficial GED transcript or order an official GED transcript for $15.00.

• Adding / Dropping Courses

• Grading

  Grades are processed in the Registrar's Office and are issued at mid-term and after final exams.  All grades will be available to the student on VU-x.

• Transfer of Credit/Transcript Evaluation

  Official transcripts should be sent from another college or university directly to the Vincennes University Registrar's Office. Visit the Admission Requirements page for details regarding transfer of credit.

• Graduation Application

  Students who have completed all graduation requirements must submit a graduation application during their final semester. It is important to continuously monitor your DegreeWorks record and work closely with your advisor to stay on track. Your academic record will be evaluated based on the major requirements outlined in the Vincennes University catalog. Both you and your academic advisor will be informed of your graduation status.
  • If your major or catalog is incorrect, contact your academic advisor and request a Change of Major. Once updates have been made, you may complete your application.  
  • If your major is correct but you would like to apply to graduate with a different or additional major, complete the Alternative Graduation Application.
  • Please read the Graduation Application FAQ here.
  • Graduation Application: A Step-by-Step Guide.

• Family Education Rights & Privacy Act (FERPA) 

  FERPA protects the privacy of your education records.  With the exception of directory information, these records are considered confidential and cannot be released to third parties (including your parents, spouse, or sponsor) without your written consent.